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Old 13-07-2014, 06:43   #1
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Filing Documents

Hello, currently fitting out our motor cruiser for living aboard/extended cruising. While I have tried to minimise the paperwork, there are some documents you have to carry. Does anyone have an easy, compact system for storing and retrieving papers?

Thanks. Annie
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Old 13-07-2014, 14:42   #2
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Re: Filing Documents


Jim has a small flexible briefcase in which he keeps our passports and our boat papers.

Some boats have safes fitted for such things.

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Old 16-07-2014, 18:54   #3
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Re: Filing Documents

Scanner and printer. I have 100 gigs of documents and all my manuals are backed up too.

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Old 16-07-2014, 19:00   #4
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Re: Filing Documents

We are in the process of moving aboard as well. We are scanning documents we might need - old statements, tax forms, etc. The plan is to keep on hand ID and boat documents. Everything else should end up in cyberland.
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Old 16-07-2014, 19:26   #5
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Re: Filing Documents

Digitizing everything is the first step. After that sort everything critically and eliminate everything that isn't really critical.

The few things that you have to have I recommend to all my clients to vaccume seal them. I like foodsavers, but the model isn't critical. Vaccume sealing is far preferable to normal filing since it's waterproof, and in most cases laminating destroys the legal value of the documents.

- If animals weren't meant to be eaten then they wouldn't be made of food.
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Old 20-07-2014, 10:03   #6
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Re: Filing Documents

I scanned all of our documents and carry the originals in a flexible, plastic, tabbed file folder available at most office supply stores.
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Old 20-07-2014, 12:23   #7
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Re: Filing Documents

Scan everything and vacuum seal that which you need to have aboard. There is nothing more handy on a boat than a vacuum sealer.
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Old 24-07-2014, 10:21   #8
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Re: Filing Documents

If you're putting them in cyberspace make sure you have a backup somewhere else as well.

If that backup is onboard on a USB stick or similar it might also be an idea to encrypt it in case the boat is ever broken into.
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Old 24-07-2014, 10:30   #9

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Re: Filing Documents

If you are just talking about "vital papers" for yourselves and the boat, remember that you can also scan them and simply email copies to yourself. Most email accounts these days can hold a large amount of data literally forever, and then all you need is a way to log on to the account in order to download and print (or forward) copies whenever you need to. In fact, you can always open a dedicated free account for just that purpose.
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Old 24-07-2014, 10:42   #10
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Re: Filing Documents

Yes HelloSailor- that is exactly what I do.
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Old 05-08-2014, 21:02   #11
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Re: Filing Documents

Hi Annie! I just wrote a blog topic on this - just our plans, nothing is tested yet.

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