Cruisers Forum

Join CruisersForum Today

  This discussion is proudly sponsored by:
Please support our sponsors and let them know you heard about their products on Cruisers Forums. Advertise Here
Thread Tools Search this Thread Rate Thread Display Modes
Old 22-12-2016, 12:08   #1
Registered User
redhead's Avatar

Join Date: Mar 2011
Location: PNW 48.59'45N 122.45'50W
Boat: Ian Ross design ketch 63'
Posts: 1,060
Images: 9
Spares, Spares, Spares

Posing a question for you:

OK, you bought an old boat and spent 2 years refitting her. Going off next year (fingers crossed). In the beginning when you had no idea how enormous the undertaking was you would find something that needed replacing and go to a supplier and buy a replacement, job done. Next project!

Now, older, wiser (and poorer) you realize that for the first year you never wrote down the part numbers for some of the spares you installed. Yes, all that 35 year old literature will help somewhat but from this moment on you are determined to keep an accurate record of part numbers, suppliers, costs, installation dates, etc., etc.

I'm a paper person so unless a spread sheet already exists that I can download, I'm toast. Once I have it organized I'm the type that will keep it up to date. So, what have you come up with that works like a charm????? Thanks all.
It's what you learn after you know it all that counts...
redhead is offline   Reply With Quote
Old 22-12-2016, 12:43   #2
Registered User
leftbrainstuff's Avatar

Join Date: May 2011
Location: San Francisco and Australia
Boat: Liberty 458
Posts: 2,180
Re: Spares, Spares, Spares

Someone elses spreadsheet full of part numbers wont be much use. Every boat is a prototype.

You have several options.

1) keep all receipts, manuals, post it notes in a shoebox.
2) diligently build a spreadsheet and maintain it
3) hire someone to maintain your vessel
4) build your own user, parts, maintenance manuals.

I chose the 4th because I've built the tools and processes for the military to do this.

I have a 350+ page ships manual that is built from a database, image library, the electronic travel and maintenance log and latex. Each piece of information is essentially a seperate file.

Whenever I update anything the ships manual automatically rebuilds a single large pdf and seperate pdfs. We also have laminated printouts of safety and mission critical info.

The pdfs are distributed on tablets, laptops, the nas, etc. They also sync to the cloud, along with the database, code and images when we have an internet connection.

I can also email changes using the ssb and pactor and git commit them to the cloud. This also allows us to order parts while in the move.

We dont duplicate stuff in parts manuals. Only the unique images, maintenance procedures, tech drawings, checklists etc.

This approach saves us a ton of time.
leftbrainstuff is offline   Reply With Quote
Old 22-12-2016, 12:50   #3
Registered User
Stu Jackson's Avatar

Join Date: Jan 2011
Location: Cowichan Bay, BC (Maple Bay Marina)
Posts: 7,835
Re: Spares, Spares, Spares

I made a simple spreadsheet with all my stuff and simply update as I go. It includes all OEM stuff, too.

Item, cost, date, source, serial numbers, parts numbers and a BIG remarks column.

What's so hard?

No need to reinvent the wheel, but anything you do yourself will be much "friendlier" than some template from someone else. Like me!

File attached, feel free to use it if you want.

I also do what LBStuff does.
Attached Files
File Type: xls Inventory.xls (154.0 KB, 44 views)
Stu Jackson
Catalina 34 #224 (1986) C34IA Secretary
Cowichan Bay, BC, (Maple Bay Marina) SR/FK, M25, Rocna 10 (22#) (NZ model)
Stu Jackson is offline   Reply With Quote

Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes Rate This Thread
Rate This Thread:

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are Off

Similar Threads
Thread Thread Starter Forum Replies Last Post
Wanted: B&G Impeller Spares Kit for Harrier Speed Sensor Pleiades Construction, Maintenance & Refit 6 21-07-2017 07:38
Availability of spares/info on GM Toroflow Turbo diesels chatelaine60 Engines and Propulsion Systems 5 16-11-2008 22:29
Shipping Spares to the British Virgin Islands Jumbyway Rules of the Road, Regulations & Red Tape 10 07-10-2008 15:25
A customs question regarding spares Roy M Rules of the Road, Regulations & Red Tape 10 05-08-2008 01:14
What spares should a cruising yacht carry? boredinthecity Engines and Propulsion Systems 21 12-08-2005 04:46

Advertise Here

Copyright 2002- Social Knowledge, LLC All Rights Reserved.

All times are GMT -7. The time now is 22:47.

Powered by vBulletin® Version 3.8.8 Beta 1
Copyright ©2000 - 2019, vBulletin Solutions, Inc.
Social Knowledge Networks
Powered by vBulletin® Version 3.8.8 Beta 1
Copyright ©2000 - 2019, vBulletin Solutions, Inc.

ShowCase vBulletin Plugins by Drive Thru Online, Inc.